This is a guest post by the amazing Katie at Planning With Poise!

I recently interviewed 50 brides about their wedding planning process.

Many brides shared this common frustration: “I wish I could get pricing information online. It’s annoying that I have to contact each vendor just to ask for base prices!”

It’s true that many wedding vendors do not include prices on their websites.

Thankfully, I came up with a three-part email template to save time, stay organized, and get accurate estimates from potential wedding vendors.

The template includes three parts, each with a specific purpose:

Part one is to communicate basic facts about your wedding.

Part two is a list of services that you need for your wedding.

And in part three, you’ll ask questions about the vendor’s pricing and service offerings.

Now let’s take a closer look at each part of this template:

Part 1: Give basic facts about the wedding.

In this part, be sure to include: your date, time, location, and headcount.  If you’re in the early stages of planning and haven’t nailed down the exact details, you can include tentative information here. The point is to give the vendor a general idea of the event.

For example, if you don’t have an exact headcount, you can give a range, like “75-100 guests.”

Part 2: Tell them what you want.

In this section, give the vendor a general idea of what services you’re interested in. If you have any strong preferences or non-negotiable requests, you’ll want to make that clear in this section.

Part 3: Ask the right questions.

In this section, you’ll ask about pricing, level of service, package customization, etc. If you saw something on the vendor’s website that you’re interested in or if something was unclear, ask about it.

At this point, you don’t need to ask about everything. For now, your goal is to gather enough information to decide which vendors to keep on your radar and which ones to drop.

There you have it!  My three-part template to save time as you shop for the right vendors.

Give it a Try!

Tweak this email template to contact wedding vendors in every category. Actually, I’ve already done that for you!  Sign up here to download word-for-word templates for five types of vendors:

Katie teaches busy people how to plan a wedding with in-depth guides about how to save time, money and stress.  Learn more about her straightforward approach to wedding planning at

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